Signup for our free newsletter!
Home Bowhunting Museum
The Pope & Young Club Home
Signup for our free newsletter!
       
Conservation Membership Convention Contact
    Entry Requirements
Records Policies Entry Requirements Minimums & Scoreforms FAQs Score Equipment

Record Book Entry Procedure and Requirements

When a bowhunter takes an exceptional animal, we would encourage them to honor that animal by listing it in the Pope and Young Club’s Records Program.

Eligibility:

To be eligible for entry into the Pope & Young Club’s Records Program, an animal must have been taken:
  • Entirely by the use of the bow and arrow (as defined by the Pope & Young Club)
  • In complete compliance with the controlling state/provincial hunting regulations
  • In complete compliance with the Club’s Rules of Fair Chase
  • After official measurement, the score must meet or exceed the corresponding minimum score requirement for that species category
  • On any antlered big game species (for which the inside spread measurement is part of the final score), the skull plate must be completely intact and unaltered (i.e., the skull plate can not be split, either intentionally or otherwise)
  • No repairs or alterations to the antlers or horns are acceptable.
Procedure:
  • “Drying” Period – Once an animal has been harvested and tagged/registered/processed, the antlers/horns/skull needs to go through a mandatory drying period of at least 60 days. Before the drying period begins, it would be appropriate to completely clean the skull plate (for antlered and horned animals). In the case of bear and cougar skulls, the drying period can not begin until the skull has been completely cleaned of all flesh and membrane (either via boiling or a bug box). During this drying period, the antlers/horns/skull must remain at room temperature and normal atmospheric humidity, in an unaltered state.
  • Once the drying period has elapsed, the successful hunter would get in contact with one of the Club’s volunteer official measurers to make arrangements to have the antlers/horns/skull scored. The Club has a corp of trained volunteer official measurers around North America who generously provide the public service of measuring these animals for entry into the Records. A list of official measurers in each state or province is available upon request from the Club’s headquarters or can be found in the “Find a Measurer” portion of this website.
  • If it meets the entry requirements, then the bowhunter (typically with the assistance of the measurer) completes and submits the necessary paperwork to the Club.
  • Once the Club’s office accepts the entry into the Records and processes it, then the final score becomes “official” (until that takes place, technically, any animal would have an official score of zero). 
  • Once the entry is processed, the bowhunter will receive, among other things, a certificate suitable for framing that signifies the animal has been accepted into the Records. The entry is then listed in the next published record book and will remain in the Records Program archives for all time.
Entry Materials:

The following materials are to be submitted to the Club’s headquarters for each animal being entered into the Records Program:

  • Original scoring form, completed by the official measurer (either P&Y or B&C)
  • Fair Chase Affidavit, completed and signed by the bowhunter and signed by a witness
  • Three (3) photographs of the antlers, horns or skull (a view from the front, a view from the left and a view from the right)
  • A field photo (of the animal and the hunter), if available
  • $35.00 recording fee, payable to the Pope and Young Club
  • All FOREIGN entries MUST be paid in US funds, either by US money order or by debit/credit card.
  • Download FOREIGN CHARGE FORM HERE

* There is no time limit to when an animal can be measured and submitted for entry into the Records Program.

Recognition Plaques for Record Book Animals

Once an animal has been entered into the Pope and Young Club Records Program, you can honor your entry with any of these exceptional looking Pope and Young Club Recognition Plaques.

To order: Call P&Y Headquarters (507-867-4144) between 8 AM and 4:30 PM (Central) weekdays and staff will help you with your orders. To ensure accuracy, we’ll need the species, exact score, and hunter’s name for each plaque ordered. Allow at least 3 weeks for production and shipping.

ENGRAVED CERTIFICATE PLAQUE – Features the artwork and information from the Club’s 
standard record book certificate laser-engraved, with burn accents on a 9” x 12” premium 
red alder plaque. Custom-made by a fellow Pope & Young Club member.

Price: $75.00
Shipping: Included

ENGRAVED SCORING CHART PLAQUE – Premium red alder plaque, 9” x 12”, displays the 
entire completed scoring chart for your record book animal (all the measurements and information), 
laser-engraved with burn accents. Custom-made by a fellow Pope & Young Club member.

Price: $75.00
Shipping: Included

LAMINATED CERTIFICATE PLAQUE – Featuring the venerable Pope & Young Club record book
certificate on a classy 11.5” x 14” burl wood laminate plaque with gold foil bevel and accents. 
Artwork and listed information is identical to the Club’s standard record book certificate that was 
designed by Fred Bear, himself, in the 1970s.

Price: $75.00
Shipping: Included

Records | Bowhunter/Conservationist | Fair Chase | Heritage | Youth

POPE & YOUNG CLUB NEWS | View All

 The Pope And Young Club presents the 2019 Stewardship Award to the Kansas Bowhunters Association
During the Pope and Young Club's 31st Biennial Convention held in Omaha, Nebraska, the Club's Stewardship award was presented to the Kansas Bowhunters Association. This prestigious award is given to a bowhunter or bowhunting organization that has conveyed a positive, good-citizen image to the hunting and non-hunting public.
5/14/2019... »

 Wisconsin Bowhunters Association Receives 2019 Pope And Young Club Conservation Award
During the Pope & Young Club's 31st Biennial Convention in Omaha, Nebraska, the Club's 2019 P&Y Conservation Award was presented to the Wisconsin Bowhunters Association.
5/8/2019... »

 Vanguard Stands Up For Bowhunting Through The Pope and Young Club's Corporate Partner Program
The Pope and Young Club is proud to announce the support of Vanguard Outdoors through the Club's Corporate Partner Program. Family owned since 1986 and based in Michigan; Vanguard takes pride in manufacturing products, which enhance each customer's ability to experience the world. Vanguard products are manufactured in the USA, by Vanguard employees.
5/6/2019... »

 The Pope and Young Club Launches New Online Big Game Records Search
The Pope and Young Club is proud to announce the launch of the new Big Game Records Search. For the first time, anyone can now access the Pope and Young records data on North American big game species. There are two levels to choose from; one is the free, basic search, which gives you access to the listings by species and hunters name. The second level is available by subscription and offers
4/23/2019... »
PHOTO-OF-THE-WEEK | View All
Jake T. Elkins
Lawrence County, IN
5/18/2019 - 5/24/2019



Testimonials | View All
"For years, the Pope and Young Club has worked tirelessly to achieve their focused mission to protect and defend our bowhunting heritage. Their diligent efforts have had a significant impact on past, present, and future bowhunters. We are very grateful for their efforts to preserve, protect and promote fair chase and ethical bowhunting. These ethical foundations are exactly what we, at Hoyt Archery, believe in. Our shared goals and values make our partnership with the Pope and Young Club, a natur"
Mike Luper, Hoyt Archery, VP of Sales & Marketing
"3Rivers Archery is pleased to continue our support of the Pope & Young Club. We love working with organizations like Pope & Young that strive to protect bowhunting and promote our bowhunting values. We also really enjoy the camaraderie we experience when P&Y members are together at events like the Biennial Convention and Bowhunters Rendezvous."
Johnathan Karch, Vice-President of Sales and Marketing for 3Rivers Archery
Pope & Young Club Home | Bowhunting | Records/Measuring | Conservation | Members | P&Y Store Info/Contact Us | Privacy Policy | Terms of Use Become a Pope & Young Supporter
For information, call (507) 867-4144
Email: admin@pope-young.org
© 2019 All Rights Reserved
The Pope and Young Club | PO Box 548, Chatfield, MN 55923