Signup for our free newsletter!
Home Bowhunting Museum
The Pope & Young Club Home
       
Conservation Membership Convention Contact
    Entry Requirements
Records Policies Entry Requirements Minimums & Scoreforms FAQs Score Equipment

Record Book Entry Procedure and Requirements

When a bowhunter takes an exceptional animal, we would encourage them to honor that animal by listing it in the Pope and Young Club’s Records Program.

Eligibility:

To be eligible for entry into the Pope & Young Club’s Records Program, an animal must have been taken:
  • Entirely by the use of the bow and arrow (as defined by the Pope & Young Club)
  • In complete compliance with the controlling state/provincial hunting regulations
  • In complete compliance with the Club’s Rules of Fair Chase
  • After official measurement, the score must meet or exceed the corresponding minimum score requirement for that species category
  • On any antlered big game species (for which the inside spread measurement is part of the final score), the skull plate must be completely intact and unaltered (i.e., the skull plate can not be split, either intentionally or otherwise)
  • No repairs or alterations to the antlers or horns are acceptable.
Procedure:
  • “Drying” Period – Once an animal has been harvested and tagged/registered/processed, the antlers/horns/skull needs to go through a mandatory drying period of at least 60 days. Before the drying period begins, it would be appropriate to completely clean the skull plate (for antlered and horned animals). In the case of bear and cougar skulls, the drying period can not begin until the skull has been completely cleaned of all flesh and membrane (either via boiling or a bug box). During this drying period, the antlers/horns/skull must remain at room temperature and normal atmospheric humidity, in an unaltered state.
  • Once the drying period has elapsed, the successful hunter would get in contact with one of the Club’s volunteer official measurers to make arrangements to have the antlers/horns/skull scored. The Club has a corp of trained volunteer official measurers around North America who generously provide the public service of measuring these animals for entry into the Records. A list of official measurers in each state or province is available upon request from the Club’s headquarters, or can be found in the “Find a Measurer” portion of this web site.
  • If it meets the entry requirements, then the bowhunter (typically with the assistance of the measurer) completes and submits the necessary paperwork to the Club.
  • Once the Club’s office accepts the entry into the Records and processes it, then the final score becomes “official” (until that takes place, technically, any animal would have a official score of zero). 
  • Once the entry is processed, the bowhunter will receive, among other things, a certificate suitable for framing that signifies the animal has been accepted into the Records. The entry is then listed in the next published record book and will remain in the Records Program archives for all time.
Entry Materials:

The following materials are to be submitted to the Club’s headquarters for each animal being entered into the Records Program:
  • Original scoring form, completed by the official measurer (either P&Y or B&C)
  • Fair Chase Affidavit, completed and signed by the bowhunter and signed by a witness
  • Three (3) photographs of the antlers, horns or skull (a view from the front, a view from the left and a view from the right)
  • A field photo (of the animal and the hunter), if available
  • $35.00 recording fee, payable to the Pope and Young Club
* There is no time limit to when an animal can be measured and submitted for entry into the Records Program.

Recognition Plaques for Record Book Animals

Once an animal has been entered into the Pope and Young Club Records Program, you can honor your entry with any of these exceptional looking Pope and Young Club Recognition Plaques.

To order: Call P&Y Headquarters (507-867-4144) between 8AM and 4:30PM (Central) weekdays and staff will help you with your orders. To ensure accuracy, we’ll need the species, exact score, and hunter’s name for each plaque ordered. Allow at least 3 weeks for production and shipping.

ENGRAVED CERTIFICATE PLAQUE – Features the artwork and information from the Club’s 
standard record book certificate laser-engraved, with burn accents on a 9” x 12” premium 
red alder plaque. Custom-made by a fellow Pope & Young Club member.

Price: $75.00
Shipping: Included

ENGRAVED SCORING CHART PLAQUE – Premium red alder plaque, 9” x 12”, displays the 
entire completed scoring chart for your record book animal (all the measurements and information), 
laser-engraved with burn accents. Custom-made by a fellow Pope & Young Club member.

Price: $75.00
Shipping: Included

LAMINATED CERTIFICATE PLAQUE – Featuring the venerable Pope & Young Club record book
certificate on a classy 11.5” x 14” burl wood laminate plaque with gold foil bevel and accents. 
Artwork and listed information is identical to the Club’s standard record book certificate that was 
designed by Fred Bear, himself, in the 1970s.

Price: $60.00
Shipping: Included

Records | Bowhunter/Conservationist | Fair Chase | Heritage | Youth

POPE & YOUNG CLUB NEWS | View All

 Win The Hunt Of A Lifetime in the Pope And Young Club 2017 Conservation Hunt-Drawing
The Pope and Young Club is offering two exciting hunting adventures as part of the 2017 Pope and Young Club Conservation Hunt-Drawing. You could win the hunt of a lifetime while supporting the sport of bowhunting and our wonderful wildlife resources.
5/19/2017... »

 The Pope and Young Club Releases 8th Edition Of The All-Time Record Book
Bowhunting Big Game Records of North America is a book of bowhunting's history and remarkable success story. The 8th Edition of the All-Time Record Book is a "must-have" for any bowhunter's personal library.
5/18/2017... »

 The Pope And Young Club Presents The 2017 Lee Gladfelter Award To Missouri Conservation Officer, Kevin Eulinger
The Pope and Young Club proudly announces the presentation of the Lee Gladfelter Memorial Award for exceptional wildlife professional to Kevin Eulinger, a Conservation Agent from the State of Missouri.
5/16/2017... »

 The Pope And Young Club presents the 2017 Stewardship Award to the Christian Hunters Of America
The Pope and Young Club is proud to announce Christian Hunters of America as the recipient of the 2017 Stewardship Award. The Stewardship Award is given to a bowhunter or bowhunting organization that, by their actions, has conveyed...
5/12/2017... »
PHOTO-OF-THE-WEEK | View All
Louie Kitcoff
Martin County, IN
5/4/2017 - 5/10/2017



Testimonials | View All
"The Pope and Young Club’s commitment to ensure bowhunting’s existence for future generations is exactly why this relationship is a natural fit for KUIU. We are excited to be a part of such a great organization that has done so much to protect our rich bowhunting heritage and values. As a company committed to integrity in all aspects of our business, KUIU is thrilled to continue our affiliation with The Pope & Young Club. Their commitment to ethical hunting, conservation, and accuracy of reportin"
KUIU Founder Jason Hairston.
"The Pope & Young Club is the premiere, no, the only bowhunting organization that is working tirelessly to protect and preserve bowhunting. There are no longer any excuses for not supporting Pope & Young. If you aren't a member, you should seriously consider signing on."
Curt Wells, Editor Bowhunter Magazine
Pope & Young Club Home | Bowhunting | Records/Measuring | Conservation | Members | P&Y Store Info/Contact Us | Privacy Policy | Terms of Use Become a Pope & Young Supporter
For information, call (507) 867-4144
Email: admin@pope-young.org
© 2017 All Rights Reserved
The Pope and Young Club | PO Box 548, Chatfield, MN 55923