Record Book Entry Procedure and Requirements
When a bowhunter takes an exceptional animal, we would encourage them to honor that animal by listing it in Pope & Young’s Records Program.
To be eligible for entry into Pope & Young's Records Program, an animal must have been taken:
- Entirely by the use of the bow and arrow (as defined by Pope & Young)
- In complete compliance with the controlling state/provincial hunting regulations
- In complete compliance with the Club’s Rules of Fair Chase
- After official measurement, the score must meet or exceed the corresponding minimum score entry requirement for that species category
- On any antlered big game species (for which the inside spread measurement is part of the final score), the skull plate must be completely intact and unaltered (i.e., the skull plate can not be split, either intentionally or otherwise)
- Repairs or alterations to the antlers or horns are acceptable on a case by case basis only (See P&Y Policies).
- “Drying” Period – Once an animal has been harvested and tagged/registered/processed, the antlers/horns/skull needs to go through a mandatory drying period of at least 60 days. Before the drying period begins, it would be appropriate to completely clean the skull plate (for antlered and horned animals). In the case of bear and cougar skulls, the drying period can not begin until the skull has been completely cleaned of all flesh and membrane (either via boiling or a bug box). During this drying period, the antlers/horns/skull must remain at room temperature and normal atmospheric humidity, in an unaltered state. VELVET DRYING REQUIREMENTS - The velvet drying period IS 60 days, the same as all other hard horned species. If the velvet is being cured (injection, freeze-dried, etc.), the drying period does NOT begin until the curation is completed (Example: After the antlers are completely injected, the drying period begins at room temperature. If freeze-dried, the drying period begins as soon as it is removed from the freezer and stored at room temperature). If more injection or freezer time is needed at any time, the drying period starts all over again.
- Once the drying period has elapsed, the successful hunter would get in contact with one of the Club’s volunteer official measurers to make arrangements to have the antlers/horns/skull scored. The Club has a corp of trained volunteer official measurers around North America who generously provide the public service of measuring these animals for entry into the Records. A list of official measurers in each state or province is available upon request from the Club’s headquarters or can be found in the “Find a Measurer” portion of this website.
- If it meets the entry requirements, then the bowhunter (typically with the assistance of the measurer) completes and submits the necessary paperwork to the Club.
- Once the Club’s office accepts the entry into the Records and processes it, then the final score becomes “official” (until that takes place, technically, any animal would have an official score of zero).
- Once the entry is processed, the bowhunter will receive, among other things, a certificate suitable for framing that signifies the animal has been accepted into the Records. The entry is then listed in the next published record book and will remain in the Records Program archives for all time.
The following materials are to be submitted to the Club’s headquarters for each animal being entered into the Records Program:
- Original score sheet, completed by the official measurer (either P&Y or B&C)
- The most current Fair Chase Affidavit, completed and signed by the bowhunter and signed by a witness
- Three (3) photographs of the antlers, horns or skull (a view from the front, a view from the left and a view from the right)
- A field photo (of the animal and the hunter), if available
- $40.00 recording fee, payable to the 'Pope and Young Club'
- All FOREIGN entries MUST be paid in US funds, either by US money order or by debit/credit card.
- Download FOREIGN CHARGE FORM Here
* There is no time limit to when an animal can be measured and submitted for entry into the Records Program.
Once an animal has been entered into the Pope & Young Records Program, you can honor your entry with any of these exceptional looking Pope & Young Recognition Plaques.
To order: Call P&Y Headquarters (507-867-4144) between 8 AM and 4:30 PM (Central) weekdays and staff will help you with your orders. To ensure accuracy, we’ll need the species, exact score, and hunter’s name for each plaque ordered. Allow at least 3 weeks for production and shipping.
ENGRAVED CERTIFICATE PLAQUE – Features the artwork and information from the Club’s standard record book certificate laser-engraved, with burn accents on a 9” x 12” premium red alder plaque. Custom-made by a fellow Pope & Young member.
ENGRAVED SCORING CHART PLAQUE – Premium red alder plaque, 9” x 12”, displays the entire completed scoring chart for your record book animal (all the measurements and information), laser-engraved with burn accents. Custom-made by a fellow Pope & Young member.
LAMINATED CERTIFICATE PLAQUE – Featuring the venerable Pope & Young record book certificate on a classy 11.5” x 14” burl wood laminate plaque with gold foil bevel and accents. Artwork and listed information is identical to the Club’s standard record book certificate that was designed by Fred Bear, himself, in the 1970s.
ATTENTION FOREIGN P&Y MEMBERS: Due to increasing conversion costs from foreign currency to American currency, effective immediately, we will only accept payment via credit card for membership dues, entries and/or merchandise purchases from foreign members. Download the CREDIT CARD FORM Here.
Entry Requirements: Download Here
Fair Chase Affidavit: Download Here